Administrative & Accounting Assistant SUPERSTAR

Web­site caplinq CAPLINQ Philip­pines, Inc.

Spe­cial­ty Chem­i­cals, Adhe­sives & Plastics


This posi­tion is intend­ed for seri­ous, hard-work­ing pro­fes­sion­als look­ing to be part of a multi­na­tion­al growth orga­ni­za­tion. Our prod­uct and ser­vice mod­el has proven suc­cess­ful in USA, Europe, and Malaysia and we’re expand­ing our busi­ness into the Philip­pines. Report­ing into the Philip­pines, you will be respon­si­ble for han­dling the book­keep­ing, finan­cial records, and accounts payable and receiv­able for CAPLINQ’s glob­al operations.


  • Process sen­si­tive, con­fi­den­tial finan­cial data with such atten­tion to detail that the time spent on book­keep­ing by your man­ag­er is lim­it­ed to 1 day per week
  • Process pur­chase & ven­dor invoic­es as well as expense reports in a cor­rect and time­ly man­ner so that they can be paid with­in the agreed pay­ment terms
  • Keep accu­rate, up-to-date, and effec­tive records of all doc­u­men­ta­tion for easy retrieval of information

CANDIDATE COMPETENCIES | Can­di­date is able to:

  • Accu­rate­ly process con­fi­den­tial data using des­ig­nat­ed tools Exact & Quick­books, Online & offline banking
  • Meet reg­u­lar­ly return­ing dead­lines, by pri­or­i­tiz­ing, orga­niz­ing, and plan­ning work dai­ly, while still stay­ing flex­i­ble when needed
  • Rec­og­nize incon­sis­ten­cy in data and work processes
  • Com­mu­ni­cate effec­tive­ly (writ­ten and ver­bal) with col­leagues, cus­tomers, sup­pli­ers, ven­dors and for­warders in English
  • Being able to use dig­i­tal tools and tech­nolo­gies to com­mu­ni­cate, col­lab­o­rate, and work efficiently

Yes, you read that right – we’re look­ing for a SUPERSTAR. If the title sounds uncon­ven­tion­al, it’s because CAPLINQ is too. We’re look­ing for that spe­cial some­one who has not one, but two com­ple­men­tary skills – the amaz­ing abil­i­ty to be super metic­u­lous (Detail-ori­ent­ed, pre­cise & orga­nized) for admin­is­tra­tive activ­i­ties as well as an affin­i­ty for finan­cial record keep­ing (enjoy book­keep­ing, accounts receiv­able, & payables).

As a fast-grow­ing multi­na­tion­al, we have decid­ed to set up our office in the Philip­pines as our glob­al ser­vice cen­ter. As such we need your assis­tance to help orga­nize our fast-grow­ing finan­cial depart­ment locat­ed in Ala­bang, Muntinlupa.

Do you describe your­self as a proac­tive, super-orga­nized, enthu­si­as­tic, admin­is­tra­tive super­star who loves bring­ing your atten­tion to detail to the process at hand? Then I encour­age you to read on. If on the oth­er hand, you’re already exhaust­ed read­ing this, I rec­om­mend you take a nap and check out anoth­er job post.

So, what will you be doing?
The posi­tion and respon­si­bil­i­ty will grow along with you. As a small, but grow­ing com­pa­ny, the role will be excit­ing for you if you enjoy a broad range of activ­i­ties and aspire for career growth in a grow­ing orga­ni­za­tion as you mas­ter the activ­i­ties described hereunder.

1. Book­keep­ing (about 50% of your time)

We have an accoun­tant and a glob­al con­troller, so the finan­cial respon­si­bil­i­ties will be only admin­is­tra­tive in nature, so much more a book­keep­er than an accountant.

Exam­ples of activities:

  • Main­tain­ing accu­rate records of finan­cial trans­ac­tions includ­ing pur­chas­es, receipts, pay­ments, and invoices
  • Rec­on­cil­ing bank state­ments and ensur­ing that all trans­ac­tions are account­ed for and prop­er­ly documented
  • Prepar­ing and sub­mit­ting expense reports for approval and processing
  • Assist­ing with the prepa­ra­tion and mon­i­tor­ing of bud­gets and track­ing expenses

2. Accounts Receivable/Payable (about 25% of your time)

You will be respon­si­ble for mak­ing sure that all the sup­pli­ers and ven­dors are paid and that all the cus­tomers have paid us in the agreed pay­ment terms.

Exam­ples of activities:

  • Enter sup­pli­ers’ invoic­es and pay­ment terms to ensure time­ly payment
  • Enter ven­dor invoic­es and pay­ment terms to ensure time­ly payment
  • Send invoic­es and/or reminders to cus­tomers to make sure they pay their invoic­es with­in agreed pay­ment terms
  • Enter invoic­es and receipts for all the office sup­plies into the book­keep­ing system
  • Main­tain accu­rate records of all finan­cial trans­ac­tions and ensure they are prop­er­ly documented

3. Inter­com­pa­ny Activ­i­ties (about 25% of your time)

The Philip­pines will be a ser­vice orga­ni­za­tion to sup­port CAPLINQ enti­ties glob­al­ly as well as sup­port its own Philip­pines busi­ness. You will be in dai­ly con­tact with your glob­al col­leagues both in Asia as well as in Europe.

Exam­ples of activities:

  • Review and rec­on­cile inter­com­pa­ny trans­ac­tions and accounts
  • Pre­pare and ana­lyze inter­com­pa­ny invoic­es and billing statements
  • Mon­i­tor and ensure time­ly pay­ment of inter­com­pa­ny invoices


What mind­set do you require?
Skills can be learned. Mind­sets, though they can be learned too, are more often a part of who you are. We val­ue the mind­set at least if not more than either expe­ri­ence or hard skills.

  1. Curios­i­ty – We want a per­son who is curi­ous, and rarely sat­is­fied with the first answer. If you find some­thing that doesn’t agree with what you already think, then we want some­one who wants to know why. 
  2. Atten­tion to Detail – We want a per­son who is orga­nized, man­ages their time well, and has good obser­va­tion skills. Hint! Don’t for­get to read the last paragraph 😉
  3. Con­tin­u­ous Improve­ment – Peo­ple and process­es can always get bet­ter. We’re look­ing for some­one who ques­tions every process to see if there’s no room for improvement.
  4. Courage – Boss­es make mis­takes and col­leagues aren’t always fair. That’s life. We’re look­ing for some­one who may be afraid to con­front these issues, but does it anyway.

What skills do you NOT need?
Before we list the skills you do need, it is impor­tant that you know what skills or expe­ri­ence we do NOT require:

  • Prod­uct knowl­edge: You do not need to know any­thing about any of the prod­ucts we sell, or any of the ser­vices we pro­vide. All will be taught on the job.
  • Logis­tics expe­ri­ence: You do not need to know any­thing about logis­tics, ware­hous­ing, or trans­port. Again, you will learn it all on the job.

JOB REQUIREMENTS | What skills do you require?

Very few hard skills are required. Can­di­dates will be required to:

  • Com­mu­ni­cate (both ver­bal and writ­ten) well with inside per­son­nel as well as out­side vendors
  • Read, under­stand, and fol­low work instruc­tions in Eng­lish (must be at least 8/10 in English)
  • Use a com­put­er, print­er & tools to work effectively
  • Be flex­i­ble with duties and tasks
  • Be a pos­i­tive team player

Skills not required, but that get bonus points (any of them count):

The job does not require these skills, but they are wel­comed extras, be sure to men­tion them.

  • Busi­ness Admin/Bookkeeping Expe­ri­ence: It’d be help­ful if you already knew what you were doing
  • Excel/Google Sheets Junky: We use a lot of Google Sheets still, so if you can help us, we can use it.

There is no need to send your CV unless it looks awe­some and you want to impress us with how it looks. Oth­er­wise, we will use your LinkedIn pro­file (bet­ter make sure it is complete!). 

Instead, can­di­dates wish­ing to apply are request­ed to send an email to that includes:

  • A link to your LinkedIn pro­file (OK, if you don’t have a LinkedIn pro­file, you can send your CV)
  • A one-page, per­son­al cov­er letter

Let me repeat that last part in a dif­fer­ent way… We are look­ing for peo­ple who stand out from the crowd with a well-writ­ten, enthu­si­as­tic one-page let­ter telling us why this posi­tion speaks to you and what you could bring to the team. 

If all you do is send a CV (we told you not to), and no cov­er let­ter your appli­ca­tion will be dis­card­ed with­out even being read.

To apply for this job email your details to

About Chris Perabo

Chris is an energetic and enthusiastic engineer and entrepreneur. He is always interested in taking highly technical subjects and distilling these to their essence so that even the layman can understand. He loves to get into the technical details of an issue and then understand how it can be useful for specific customers and applications. Chris is currently the Director of Business Development at CAPLINQ.