Inbound Warehouse Operator Rockstar

Web­site caplinq CAPLINQ Europe BV

Spe­cial­ty Chem­i­cals, Adhe­sives & Plastics

THE NO-NONSENSE SUMMARY: This posi­tion is intend­ed for seri­ous, hard-work­ing pro­fes­sion­als who are look­ing to be part of a multi­na­tion­al growth orga­ni­za­tion. Report­ing to the Ware­house Man­ag­er. Your respon­si­bil­i­ties encom­pass a range of tasks, includ­ing pro­cess­ing inbound ship­ments, con­duct­ing phys­i­cal qual­i­ty con­trol checks, gen­er­at­ing Non-Con­for­mi­ty Reports, col­lab­o­rat­ing with the Qual­i­ty depart­ment, and assist­ing with out­bound pro­ce­dures such as pick­ing, pack­ing, book­ing out­bound orders, reor­ga­niz­ing ware­house inven­to­ry, and plac­ing processed stock into inven­to­ry. Be sure to read to the end of the descrip­tion to be sure you don’t miss an impor­tant detail.


To serve our sup­pli­ers and end cus­tomers by ensur­ing cor­rect, safe, and effi­cient receipt, stor­age of ware­housed products


  • Achieve a 99% accu­ra­cy rate in the receiv­ing process by care­ful­ly inspect­ing and doc­u­ment­ing incom­ing ship­ments, reduc­ing errors and dis­crep­an­cies in inventory.
  • Set up and reg­u­lar­ly revise the guide­lines, and pro­ce­dures for plac­ing incom­ing ship­ments into inventory.
  • Con­sis­tent­ly align and devel­op the cur­rent ware­house oper­a­tions with the estab­lished back­end system.

CANDIDATE COMPETENCIES | Can­di­date is able to:

  • Accu­rate­ly process data using des­ig­nat­ed tools (Back­end, Henkel eshop, oth­er Sup­pli­er por­tals, label­ing software)
  • Com­mu­ni­cate effec­tive­ly (writ­ten and ver­bal) with inter­nal and exter­nal stakeholders.
  • Work under pres­sure. Stress tol­er­ance is an impor­tant fac­tor in fac­ing chal­lenges. Remain calm and work under pres­sure to make good (split-sec­ond) deci­sions and achieve goals & deadlines.
  • Demon­strate a proac­tive approach to enhanc­ing inbound pro­ce­dures, with a will­ing­ness to explore poten­tial improve­ments in ware­hous­ing prac­tices as well.
  • Con­sis­tent­ly meet recur­ring dead­lines while effec­tive­ly pri­or­i­tiz­ing the com­ple­tion of ship­ments as necessary.

Yes, you read that right – we’re look­ing for a ROCKSTAR. The title may sound a lit­tle wacky, but it’s real­ly quite true. We’re look­ing for that spe­cial some­one that has not one, but two unique skills – amaz­ing atten­tion-to-detail-get-it done men­tal­i­ty and stress tolerance.

As a fast-grow­ing multi­na­tion­al, I’m not ashamed to admit we’re start­ing to come apart at the seams. Our prod­ucts and ser­vices have found a sweet spot in the mar­ket, and now we’re strug­gling to main­tain the high lev­el of effi­cient ware­house oper­a­tions that we want to give to our customers. 

Do you describe your­self as a proac­tive, super-orga­nized, enthu­si­as­tic, eye-for-detail-ori­ent­ed rock­star who loves bring­ing your atten­tion to detail to the process at hand? Then I encour­age you to read on. If on the oth­er hand, you’re already exhaust­ed read­ing this, I rec­om­mend you take a nap and check out anoth­er job post.

So, what will you be doing?
The posi­tion and respon­si­bil­i­ty will grow along with you. As a small, but grow­ing com­pa­ny, the role will be excit­ing for you if you like work­ing in a small team and hav­ing a lot of free­dom to define your roles and respon­si­bil­i­ties. No two days will like­ly be the same.

Broad­ly speak­ing, we cur­rent­ly have two major areas that have been iden­ti­fied by the ware­house as pri­or­i­ties for the com­ing fis­cal year.

1. Inbound Oper­a­tions Man­age­ment (about 50% of your time)

In our busi­ness, we have incom­ing ship­ments that will be deliv­ered to the ware­house dur­ing var­i­ous hours of the day by var­i­ous car­ri­ers. We receive parcels/pallets/containers and the can­di­date is expect­ed to process the inbound by main­tain­ing the deadlines. 

Exam­ples of activities:

  • Super­vise a team of 2–3 per­son­nel to check incom­ing ship­ments, ver­i­fy­ing against deliv­ery notes and pack­ing slips.
  • Process inbound inven­to­ry in the back­end sys­tem, includ­ing label print­ing, lot num­ber allo­ca­tion, and loca­tion assignment.
  • Ensure all inbound items are cor­rect­ly matched with doc­u­men­ta­tion and stored as per com­pa­ny standards.
  • Grad­u­al­ly assume respon­si­bil­i­ty for prepar­ing all nec­es­sary doc­u­men­ta­tion for inbound process­es fol­low­ing com­pre­hen­sive training.

2. Ware­house Sup­port (about 50% of your time)

In our busi­ness, we han­dle incom­ing ship­ments arriv­ing through­out the day from var­i­ous car­ri­ers. These ship­ments encom­pass parcels, pal­lets, and con­tain­ers, and the role involves effi­cient­ly pro­cess­ing inbound inven­to­ry while meet­ing estab­lished dead­lines. Addi­tion­al­ly, the posi­tion requires coor­di­na­tion with the out­bound team to ensure accu­rate and time­ly doc­u­men­ta­tion preparation.

Exam­ples of activities:

  • Set inter­nal ship­ping dates to facil­i­tate the smooth tran­si­tion of inven­to­ry to the out­bound team.
  • Col­lab­o­rate with out­bound per­son­nel to ensure accu­rate and time­ly doc­u­men­ta­tion preparation.
  • Assist with the pick­ing of out­bound orders dur­ing day­time, when required.
  • Par­tic­i­pate in ware­house reor­ga­ni­za­tion and main­te­nance activ­i­ties to opti­mize space utilization.
  • Assist­ing in cer­tain out­bound activ­i­ties like pick­ing, and pack­ing out­bound orders in your free space.


What mind­set do you require?
Skills can be learned. Mind­sets, though they can be learned too, are more often a part of who you are. We val­ue the mind­set at least if not more than either expe­ri­ence or hard skills.

  1. Curios­i­ty – We want a per­son who is curi­ous, and rarely sat­is­fied with the first answer. If you find some­thing that doesn’t agree with what you already think, then we want some­one who wants to know why. 
  2. Atten­tion to Detail – In this posi­tion, it is imper­a­tive to min­i­mize mis­takes by pay­ing atten­tion to detail. Hint! Don’t for­get to read the last paragraph 😉
  3. Orga­nized — We want a per­son who is super-orga­nized, man­ages their time well, and has good obser­va­tion skills.
  4. Data-dri­ven – Our cul­ture encour­ages and rewards deci­sions that are made with data as opposed to senior­i­ty, intu­ition or per­son­al experience.
  5. Con­tin­u­ous Improve­ment – Peo­ple and process­es can always get bet­ter. We’re look­ing for some­one who ques­tions every process to see if there’s not room for improvement.
  6. Courage – Boss­es make mis­takes and col­leagues aren’t always fair. That’s life. We’re look­ing for some­one who may be afraid to con­front these issues, but does it anyway.

What skills do you NOT need?
Before we list the skills you do need, it is impor­tant that you know what skills or expe­ri­ence we do NOT require:

  • Prod­uct knowl­edge: You do not need to know any­thing about any of the prod­ucts we sell, or any of the ser­vices we pro­vide. All will be taught on the job.
  • Ware­house Oper­a­tions expe­ri­ence: You do not need to know any­thing about logis­tics, ware­hous­ing, or trans­port. Again, you will learn it all on the job. We will teach you how to even oper­ate elec­tric pal­let jacks and order pick­er machines. 
  • Lots of work expe­ri­ence: This is meant to be an entry-lev­el posi­tion where you will learn “knowl­edge” on the job. What we can’t teach – and val­ue enor­mous­ly is some­one who is orga­nized, ana­lyt­i­cal, curi­ous, ded­i­cat­ed, and shows a high lev­el of “stick-to-it-ness”. There’s always a bet­ter way, how do we get to it?
  • Dutch: Hon­est­ly, we speak Dutch in the office, but to the out­side world, it’s all English.

What skills do you require?

We don’t even have any hard skills that are required. The ide­al can­di­date would be one who:

    • Asks ques­tions, then asks more ques­tions, then asks even more questions
    • Is very orga­nized, and likes to have a place for every­thing and every­thing in its place
    • Is very com­put­er lit­er­ate and very famil­iar with Google Workspace
    • Is a Google pow­er-user, for­ev­er ask­ing Google ques­tions for answers he/she doesn’t know 
    • Very good spo­ken and writ­ten Eng­lish (at least 7/10)
    • Is opti­mistic, ener­getic and loves a good challenge
    • Pay atten­tion to detail. The very last para­graph of this job vacan­cy has very impor­tant infor­ma­tion. Be sure you read it twice before applying.

Skills not required, but that get bonus points (any of them count):

The job we have in mind may not require pri­or skills, but they sure come in handy around here.

  1. Ware­house Oper­a­tions Expe­ri­ence: If you already have experience/knowledge of basic ware­house oper­a­tions, then it would be much eas­i­er to train you as you already know it.
  2. Fork­lift license: We already have per­son­nel that can oper­ate a fork­lift but it is nice to have a fork­lift license.

There is no need to send your CV unless it looks awe­some and you want to impress us with how it looks. Oth­er­wise, we will use your LinkedIn pro­file (bet­ter make sure it is complete!). 

Instead, can­di­dates wish­ing to apply are request­ed to send an email to that includes:

  1. A link to your LinkedIn pro­file (not a CV)
  2. A one-page, per­son­al cov­er letter

Let me repeat that last part in a dif­fer­ent way… We are look­ing for peo­ple who stand out from the crowd with a well-writ­ten, enthu­si­as­tic one-page let­ter telling us why this posi­tion speaks to you and what you could bring to the team. 

If all you do is send a CV (we told you not to), and no cov­er let­ter your appli­ca­tion will be dis­card­ed with­out even being read.

To apply for this job email your details to

About Chris Perabo

Chris is an energetic and enthusiastic engineer and entrepreneur. He is always interested in taking highly technical subjects and distilling these to their essence so that even the layman can understand. He loves to get into the technical details of an issue and then understand how it can be useful for specific customers and applications. Chris is currently the Director of Business Development at CAPLINQ.