Quality, Health & Safety, Environment (QHSE) Administrator Rockstar

Web­site caplinq CAPLINQ Europe BV

Spe­cial­ty Chem­i­cals, Plas­tics & Products


This posi­tion is intend­ed for seri­ous­ly-orga­nized, detail-ori­ent­ed team play­ers who love to work in small teams and thrive on the sat­is­fac­tion of get­ting things done. Report­ing to the Oper­a­tions Man­ag­er, you will be our first QHSE admin­is­tra­tor and will be respon­si­ble for writ­ing and admin­is­ter­ing the busi­ness process­es relat­ed to Qual­i­ty, Health, Safe­ty & Envi­ron­ment. This posi­tion will have you work­ing close­ly with every depart­ment with­in our com­pa­ny to ensure that the prod­ucts and ser­vices we offer our cus­tomers meet the high stan­dards they have come to expect. Be sure to read to the end of the descrip­tion to be sure you don’t miss an impor­tant detail.

Yes, you read that right – we’re look­ing for a ROCKSTAR. If the title sounds uncon­ven­tion­al, it’s because CAPLINQ is too. We’re look­ing for that spe­cial some­one who has not one, but two com­ple­men­tary skills – the amaz­ing abil­i­ty to be super metic­u­lous (Detail-ori­ent­ed, pre­cise & orga­nized) as well as an affin­i­ty for reg­u­la­to­ry affairs (enjoy dig­ging into ISO, PPAP, REACH, cus­tomer and sup­pli­er spec­i­fi­ca­tions and ensur­ing compliance).

Let me come right out and say that we wel­come recent uni­ver­si­ty grad­u­ates to apply, but if you think your expe­ri­ence and skill set are well-suit­ed to the job descrip­tion, and you grasp exact­ly all the con­cepts described here­un­der — then you are also wel­come to apply. The work is not rock­et sci­ence, but you got­ta love dig­ging into qual­i­ty and reg­u­la­to­ry sub­jects and match­ing our process­es with indus­try best prac­tices. Salary and ben­e­fits will be com­men­su­rate with expe­ri­ence and skill set.

Do you describe your­self as a proac­tive, super-orga­nized, enthu­si­as­tic, mul­ti­task­ing “pro­to­col pan­ther” that likes to work with cus­tomers whose tech­nolo­gies will shape the next 20 years? Our cus­tomers are Euro­pean and Amer­i­can man­u­fac­tur­ers in the auto­mo­tive, fuel cell, com­put­er chip, hydro­gen- & elec­tric-pow­ered vehi­cles indus­tries, look­ing to define the next gen­er­a­tion vehi­cles, bat­ter­ies, iPhone- & Galaxy-parts and major infra­struc­ture redesigns. Our cus­tomers will rely on you to make sure we are ISO-9001 cer­ti­fied and that our prod­ucts, ser­vices and process­es meet the high­est indus­try stan­dards. Cool, right?

We have com­mit­ted to our largest cus­tomers to be ISO-9001 cer­ti­fied in 2021, which will make this your first num­ber one pri­or­i­ty. Does this type of work inspire and moti­vate you? Then I encour­age you to read on. If on the oth­er hand, you’re already exhaust­ed read­ing this, I rec­om­mend you take a nap and check out anoth­er job post.

The QHSE Admin­is­tra­tor admin­is­ters our busi­ness process­es relat­ed to qual­i­ty, health, safe­ty and envi­ron­men­tal reg­u­la­tions so that they can be improved and imple­ment­ed to ensure that the prod­ucts and ser­vices we offer our cus­tomers meet the high stan­dards they have come to expect.


  • Use tools, process­es & sys­tems to achieve and main­tain ISO9001 in 2021 and for 5 straight years
  • Pre­pare and main­tain a clear online pres­ence of our cur­rent QHSE capa­bil­i­ties, tools and systems
  • Admin­is­ter and grow our reg­u­la­to­ry busi­ness­es (REACH, SDS, PCN) by 20% per year for 5 years

CANDIDATE COMPETENCIES | Can­di­date is able to:

  • Dig in to ful­ly under­stand reg­u­la­to­ry stan­dards & require­ments and how we can com­ply with them
  • Artic­u­late, doc­u­ment and pub­lish many diverse busi­ness process­es instruc­tions in clear English
  • Doc­u­ment & admin­is­ter QHSE respon­si­bil­i­ties (8D/PPAP/IMDS/audits/REACH/SDS/company form setups)
  • Work effec­tive­ly with team mem­bers & teach, train and sup­port them on process­es, sys­tems and tools
  • Plan, pro­vide vision, and present direc­tion to stake­hold­ers about QHSE goals and objectives

So, what will you be doing?

The posi­tion and respon­si­bil­i­ty will grow along with you. As a small, but fast-grow­ing com­pa­ny, the role will be excit­ing for you if you like work­ing in a small team and sat­is­fac­tion out of always find­ing new ways to do our work bet­ter, faster and more effi­cient­ly. No two days will like­ly be the same.

Broad­ly speak­ing, your work will revolve around the fol­low­ing three activities:

1. Obtain and main­tain ISO cer­ti­fi­ca­tion (about 30% of your time)

We have com­mit­ted to our cus­tomers and our sup­pli­ers that we will get and main­tain ISO 9001 cer­ti­fi­ca­tion. In a nut­shell, this means that we say what we do and do what we say. This ensures prod­uct and ser­vice con­sis­ten­cy and keeps our cus­tomers com­ing back. (Kin­da like order­ing the best meal of your life at a restau­rant and then hav­ing it always be amaz­ing when you order it every time after that).

Exam­ples of activities:

  • Work with ISO cer­ti­fi­ca­tion com­pa­ny to become ISO9001 cer­ti­fied by Decem­ber 2021
  • Engage and lead the ISO9001 cer­ti­fi­ca­tion process with 3rd party
  • Con­duct “Con­tin­u­ous Improve­ment” process­es and inter­nal audits to improve process­es and procedures
  • Devel­op, improve and man­age Caplinq’s busi­ness process­es on Mediawiki 
  • Doc­u­ment and main­tain ISO cer­ti­fi­ca­tion for com­ing years

2. Devel­op, exe­cute and main­tain QHSE pro­ce­dures (about 40% of your time)

We receive reg­u­lar inquiries from sup­pli­ers & cus­tomers ask­ing us to com­plete var­i­ous QHSE tasks includ­ing PPAP, IMDS, CoA, REACH, SVHC, etc (these terms are just the indus­try jar­gon, but a quick Google search will explain what each means). This requires coor­di­na­tion with inter­nal part­ners, cus­tomers & suppliers.

Exam­ples of activities:

  • Con­trol day-to-day oper­a­tions includ­ing audits, meet­ings, train­ings, doc­u­ments and records
  • Com­mu­ni­cate with cus­tomers and sup­pli­ers on prod­uct qual­i­ty issues
  • Cus­tomer & sup­pli­er setups, qual­i­ty agree­ments, PPAP, IMDS, CoA, CLP label­ing & RI&E
  • Pre­pare & main­tain ROHS, SVHC & Halo­gen State­ments (com­mu­ni­cate with cus­tomer & supplier)
  • Mon­i­tor and ensure QHSE com­pli­ance and intro­duce cor­rec­tive and pre­ven­tive actions

3. Devel­op and grow our reg­u­la­to­ry busi­ness (about 30% of your time)

Reg­u­la­to­ry affairs is a ser­vice busi­ness with­out any pushy sales peo­ple. We grow the busi­ness by being able to help our cus­tomers sell their prod­ucts by being knowl­edge­able about reg­u­la­to­ry affairs and pro­vid­ing them answers to their ques­tions to help them sell their prod­ucts to their cus­tomers. You will have respon­si­bil­i­ty for devel­op­ing, main­tain­ing and grow­ing our REACH OR, SDS & Test­ing ser­vices businesses.

Exam­ples of activities:

  • Review­ing & devel­op­ing our REACH, SDS & Test Ser­vices businesses
  • Review­ing and sign­ing REACH OR clients & SIEF agreements
  • REACH Activ­i­ties (OR Client Onboard­ing, ORO meet­ings, Plan­ning, LoA, Reg­is­tra­tions & Test Services)
  • SDS Man­age­ment (Busi­ness devel­op­ment, con­tracts, SDS author­ing & languages)
  • Stay updat­ed on REACH, SDS & reg­u­la­to­ry changes by attend­ing indus­try events & conferences


What mind­set do you require?
Skills can be learned. Mind­sets, though they can be learned too, are more often a part of who you are. We val­ue the mind­set at least if not more than either expe­ri­ence or hard skills.

  1. Reli­a­bil­i­ty — We want a per­son who is reli­able. If agree­ments are not ful­filled, you will not only dis­ap­point the team but also our cus­tomers and suppliers. 
  2. Atten­tion to Detail – We want a per­son who is orga­nized, man­ages their time well, and has good obser­va­tion skills. Hint! Don’t for­get to read the last paragraph 😉
  3. Con­tin­u­ous Improve­ment – Peo­ple and process­es can always get bet­ter. We’re look­ing for some­one who ques­tions every process to see if there’s not room for improvement.
  4. Loves to write – Read­ing, under­stand­ing and writ­ing (in Eng­lish) will be your main activ­i­ty. If you don’t like to review indus­try reg­u­la­tions and write rec­om­men­da­tions and pro­to­cols, this is NOT the job for you!

What skills do you NOT need?
Before we list the skills you do need, it is impor­tant that you know what we skills or expe­ri­ence we do NOT require:

  • Industry/Jargon knowl­edge: If you have read this far and found your­self Googling the terms above, then you already halfway there. You don’t need to know it ahead of time, you just have to want to learn it.
  • Prod­uct knowl­edge: You do not need to know any­thing about any of the prod­ucts we sell, nor any of the ser­vices we pro­vide. All will be taught on the job.
  • Lots of work expe­ri­ence: What we can’t teach – and val­ue enor­mous­ly is some­one that is orga­nized, ana­lyt­i­cal, curi­ous, ded­i­cat­ed and shows a high lev­el of “stick-to-it-ness”. There’s always a bet­ter way, how do we get to it?

JOB REQUIREMENTS | What skills do you require?

Very few hard skills are required. Can­di­dates will be required to:

  • Use a com­put­er, print­er & tools to work effectively
  • Be extreme­ly organized
  • Have a large feel­ing of responsibility
  • Be a good lis­ten­er (for cus­tomers, sup­pli­ers and colleagues)
  • Be a pos­i­tive team player
  • Read, speak and write in excel­lent English

Skills not required, but that get bonus points (any of them count):

The job does not require these skills, but they are wel­comed extras, be sure to men­tion them.

  1. Expe­ri­ence set­ting up ISO-9001
  2. Expe­ri­ence with auto­mo­tive qual­i­ty standards

There is no need to send your CV unless it looks awe­some and you want to impress us with how it looks. Oth­er­wise, we will use your LinkedIn pro­file (bet­ter make sure it is complete!). 

Instead, can­di­dates wish­ing to apply are request­ed to send an email to hr@caplinq.com that includes:

  • A link to your LinkedIn pro­file (Ok, if you don’t have a LinkedIn pro­file, you can send your CV)
  • A one-page, per­son­al cov­er letter

Let me repeat that last part in a dif­fer­ent way… We are look­ing for peo­ple who stand out from the crowd with a well-writ­ten, enthu­si­as­tic one-page let­ter telling us why this posi­tion speaks to you and what you could bring to the team. 

If all you do is send a CV (we told you not to), and no cov­er let­ter your appli­ca­tion will be dis­card­ed with­out even being read.

To apply for this job email your details to hr@caplinq.com

About Chris Perabo

Chris is an energetic and enthusiastic engineer and entrepreneur. He is always interested in taking highly technical subjects and distilling these to their essence so that even the layman can understand. He loves to get into the technical details of an issue and then understand how it can be useful for specific customers and applications. Chris is currently the Director of Business Development at CAPLINQ.