Global Compliance Regulatory Specialist CAPLINQ

Global Regulatory Compliance Specialist ROCKSTAR

Web­site caplinq CAPLINQ Europe BV

Spe­cial­ty Chem­i­cals, Adhe­sives, and Plastics

THE NO-NONSENSE SUMMARY: This posi­tion is intend­ed for seri­ous, hard-work­ing pro­fes­sion­als who are look­ing to be part of a multi­na­tion­al growth orga­ni­za­tion. Report­ing to the QHSE Man­ag­er, you will be the first point of con­tact for all cus­tomers’ reg­u­la­to­ry issues. You will also serve all CAPLINQ enti­ties glob­al­ly by mon­i­tor­ing the EU/Global Reg­u­la­to­ry envi­ron­ment and ensur­ing com­pli­ance with CAPLINQ’s busi­ness, prod­ucts, and ser­vices in each of our local markets.


  • Main­tain a deep under­stand­ing of reg­u­la­to­ry stan­dards & require­ments and how we can com­ply with them
  • Pre­pare for, main­tain, and facil­i­tate inter­nal & third-par­ty audits as necessary
  • Admin­is­ter and grow our reg­u­la­to­ry busi­ness­es (REACH, SDS, PCN) by 20% per year for 5 years

CANDIDATE COMPETENCIES | Can­di­date is able to:

  • Reg­u­lar­ly report­ing on com­pli­ance sta­tus and mea­sures to both inter­nal and exter­nal parties.
  • Man­age, doc­u­ment & admin­is­ter reg­u­la­to­ry respon­si­bil­i­ties (8D/PPAP/IMDS/audits/REACH/SDS/CLP).
  • Act as a liai­son between CAPLINQ, local and inter­na­tion­al agen­cies and clients to sub­mit required forms and paperwork.
  • Ana­lyze and reg­is­ter import­ed chem­i­cal raw mate­ri­als in the EU and UK in accor­dance with the REACH guidelines. 
  • Man­age, check, and process prod­uct reg­is­tra­tions and check annu­al vol­umes, so that CAPLINQ and its clients are com­pli­ant with inter­na­tion­al and local legislations.


Yes, you read that right – we’re look­ing for a ROCKSTAR. The title may sound a lit­tle wacky, but it’s real­ly quite true. We’re look­ing for that spe­cial some­one that has not one, but two unique skills – amaz­ing skills of under­stand­ing the reg­u­la­to­ry envi­ron­ment relat­ed to chem­i­cals plus the atten­tion-to-detail-get-it done mentality.

As a fast-grow­ing multi­na­tion­al, I’m not ashamed to admit we’re start­ing to come apart at the seams. Our prod­ucts and ser­vices have found a sweet spot in the mar­ket, and now we’re strug­gling to main­tain the overview of the changes in the Chem­i­cal Reg­u­la­tions and the high lev­el of com­pli­ance that we need for our prod­ucts and ser­vices. At the same time, the process­es that served us well for years are get­ting strained and we need to bring in fresh blood with fresh ideas to help us get them to the next level.

Do you describe your­self as a proac­tive, super-orga­nized, enthu­si­as­tic, cus­tomer-ori­ent­ed rock­star that loves bring­ing your atten­tion to detail to the process at hand? Then I encour­age you to read on. If on the oth­er hand, you’re already exhaust­ed read­ing this, I rec­om­mend you take a nap and check out anoth­er job post.

So, what will you be doing?
The posi­tion and respon­si­bil­i­ty will grow along with you. As a small, but grow­ing com­pa­ny, the role will be excit­ing for you if you like work­ing in a small team and hav­ing a lot of free­dom to define your roles and respon­si­bil­i­ties. No two days will like­ly be the same.

Broad­ly speak­ing, we cur­rent­ly have four major areas that have been iden­ti­fied by man­age­ment as pri­or­i­ties for the com­ing fis­cal year.

1. Main­tain reg­u­la­to­ry affairs applic­a­ble to CAPLINQ busi­ness (about 40% of your time)

The scope of our busi­ness is around chem­i­cals and the rel­e­vant Glob­al Reg­u­la­to­ry envi­ron­ment is con­tin­u­ous­ly chang­ing. You will be expect­ed to mon­i­tor these changes and imple­ment the required actions to ensure com­pli­ance of CAPLINQ prod­ucts and ser­vices. 

Exam­ples of activities:

  • Estab­lish­ing process­es and sys­tems to ensure all sub­stances, raw mate­ri­als, and prod­ucts of CAPLINQ are assessed, approved, and han­dled in com­pli­ance with applic­a­ble regulations
  • Inter­face with Sup­pli­ers as nec­es­sary to clar­i­fy com­pli­ance aspects
  • Antic­i­pate emerg­ing reg­u­la­tions and con­duct impact assessments 
  • Pre­pare & main­tain ROHS, SVHC & Halo­gen State­ments (com­mu­ni­cate with cus­tomer & supplier)
  • Doc­u­ment and admin­is­ter qual­i­ty doc­u­men­ta­tion and report­ing (8D/PPAP/IMDS)
  • Pre­pare tech­ni­cal doc­u­men­ta­tion for CAPLINQ OEM products
  • Imple­ment & main­tain CLP label­ing process

2. Main­tain and facil­i­tate inter­nal & third-par­ty audits (about 20% of your time)

We are an ISO9001-cer­ti­fied orga­ni­za­tion and this means that on a reg­u­lar basis, we have to audit if our inter­nal process­es are han­dled accord­ing to our Qual­i­ty Man­age­ment Sys­tem. Our cus­tomers are enti­tled to audit our facil­i­ties as well to ver­i­fy if their qual­i­ty require­ments are met. It is your job to plan and exe­cute such events. 

Exam­ples of activities:

  • Plan and exe­cute inter­nal audits accord­ing to the CAPLINQ audit program 
  • Facil­i­tate exter­nal third-par­ty audits in close col­lab­o­ra­tion with QHSE Manager
  • Pre­pare or con­tribute to the final audit reports, which may include rec­om­men­da­tions for sys­tem or process changes
  • Con­duct “Con­tin­u­ous Improve­ment” process­es to improve inter­nal process­es and procedures
  • Con­trol the day-to-day oper­a­tions includ­ing audit­ing, meet­ings, train­ing, and updat­ing doc­u­ments and records for all aspects of the qual­i­ty man­age­ment systems 
  • Main­tain Caplinq’s busi­ness process­es on Medi­awi­ki up-to-date and in com­pli­ance with ISO9001 standard 

3. Admin­is­ter and grow our reg­u­la­to­ry busi­ness (about 40% of your time)

We pro­vide REACH Only Rep­re­sen­ta­tive ser­vices to non-EU man­u­fac­tur­ers. Your job will include sup­port­ing our exist­ing clients as well as onboard­ing new ones. Good and time­ly com­mu­ni­ca­tion with all stake­hold­ers will be essential. 

Exam­ples of activities:

  • Sales Respon­si­bil­i­ty for REACH OR, SDS, PCN & Test­ing ser­vices via the tick­et­ing system
  • Man­ag­ing onboard­ing of the new REACH OR clients 
  • Prepar­ing reg­is­tra­tion dossiers with the sup­port of exter­nal agen­cies, and file appli­ca­tions for chem­i­cal reg­is­tra­tion in the EU
  • Man­age year­ly report­ing for CAPLINQ and its clients in the EU and UK in accor­dance with the REACH guidelines
  • Stay updat­ed with reg­u­la­to­ry changes regard­ing REACH


What mind­set do you require?
Skills can be learned. Mind­sets, though they can be learned too, are more often a part of who you are. We val­ue the mind­set at least if not more than either expe­ri­ence or hard skills.

  1. Curios­i­ty – We want a per­son who is curi­ous, and rarely sat­is­fied with the first answer. If you find some­thing that doesn’t agree with what you already think, then we want some­one who wants to know why. 
  2. Atten­tion to Detail – In this posi­tion, it is imper­a­tive to min­i­mize mis­takes by pay­ing atten­tion to detail. Hint! Don’t for­get to read the last paragraph 😉
  3. Orga­nized — We want a per­son who is super-orga­nized, man­ages their time well, and has good obser­va­tion skills.
  4. Data-dri­ven – Our cul­ture encour­ages and rewards deci­sions that are made with data as opposed to senior­i­ty, intu­ition, or per­son­al experience.
  5. Con­tin­u­ous Improve­ment – Peo­ple and process­es can always get bet­ter. We’re look­ing for some­one who ques­tions every process to see if there’s no room for improvement.
  6. Courage – Boss­es make mis­takes and col­leagues aren’t always fair. That’s life. We’re look­ing for some­one who may be afraid to con­front these issues, but does it anyways.

What skills do you NOT need?
Before we list the skills you do need, it is impor­tant that you know what skills or expe­ri­ence we do NOT require:

  • Prod­uct knowl­edge: You do not need to know any­thing about any of the prod­ucts we sell, or any of the ser­vices we pro­vide. All will be taught on the job.
  • Lots of work expe­ri­ence: This is meant to be an entry-lev­el posi­tion where you will learn “knowl­edge” on the job. What we can’t teach – and val­ue enor­mous­ly is some­one that is orga­nized, ana­lyt­i­cal, curi­ous, ded­i­cat­ed, and shows a high lev­el of “stick-to-it-ness”. There’s always a bet­ter way, how do we get to it?
  • Dutch: Hon­est­ly, we speak Dutch in the office, but to the out­side world, it’s all English.

What skills do you require?

The ide­al can­di­date would be one who:

  • Has been respon­si­ble for com­pli­ance of mate­ri­als & prod­ucts with glob­al Chem­i­cal Reg­u­la­tions (CLP, REACH, transport)
  • Asks ques­tions, then asks more ques­tions, then asks even more questions
  • Is very orga­nized, and likes to have a place for every­thing and every­thing in its place
  • Is very com­put­er lit­er­ate and very famil­iar with Google Workspace
  • Is a Google pow­er-user, for­ev­er ask­ing Google ques­tions for answers he/she doesn’t know 
  • Very good spo­ken and writ­ten Eng­lish (at least 7/10)
  • Is opti­mistic, ener­getic and loves a good challenge
  • Pays atten­tion to detail. The very last para­graph of this job vacan­cy has very impor­tant infor­ma­tion. Be sure you read it twice before applying.

Skills not required, but that get bonus points (any of them count):

The job we have in mind may not require pri­or skills, but they sure come in handy around here.

  • Expe­ri­ence in EU REACH: If you have a proven track record of suc­cess­ful dossiers’ submissions 
  • Knowl­edge of UK REACH: If you know the basics of UK REACH or have been involved in DUIN submissions.
  • Mas­ter’s Degree in Sci­en­tif­ic dis­ci­plines: Mas­ter of Sci­ence, Chem­istry, or equivalents.
  • Fast Typ­ing Skills: There is a lot of com­put­er typ­ing required, so if you can type quick­ly it would real­ly make the job a lot easier.

There is no need to send your CV unless it looks awe­some and you want to impress us with how it looks. Oth­er­wise, we will use your LinkedIn pro­file (bet­ter make sure it is complete!). 

Instead, can­di­dates wish­ing to apply are request­ed to send an email to that includes:

  • A link to your LinkedIn pro­file (not a CV)
  • A one-page, per­son­al cov­er letter

Let me repeat that last part in a dif­fer­ent way… We are look­ing for peo­ple who stand out from the crowd with a well-writ­ten, enthu­si­as­tic one-page let­ter telling us why this posi­tion speaks to you and what you could bring to the team. 

If all you do is send a CV (we told you not to), and no cov­er let­ter your appli­ca­tion will be dis­card­ed with­out even being read.

About Chris Perabo

Chris is an energetic and enthusiastic engineer and entrepreneur. He is always interested in taking highly technical subjects and distilling these to their essence so that even the layman can understand. He loves to get into the technical details of an issue and then understand how it can be useful for specific customers and applications. Chris is currently the Director of Business Development at CAPLINQ.